Personal Files
Managing employee personal files can be time-consuming and challenging - especially with constantly changing Polish labor law requirements and during inspections. Our Personal Files Management service takes care of your documentation, so you can focus on your business, not paperwork.
Trusted by leading international brands:
A Digital Solution for Efficient and Secure Personnel Document Management
Maintaining well-organized personnel files and managing them properly is an essential part of every company’s operations. A personnel file is a collection of employee-related documents that must be created, maintained, and stored in accordance with labor law requirements for the legally prescribed retention period.
We provide comprehensive services in the management of electronic personnel files (e-files), including the creation, ongoing maintenance, and archiving of employee documentation in full compliance with applicable Polish labor laws. Our solutions ensure that all records are stored securely, with quick and convenient access whenever needed.
All necessary documents are prepared, including employment contracts, addendums, agreements, certificates, and other documents required under Polish labor law.
This ensures complete and well-organized employee files from the start of employment through to its conclusion.
We periodically review and update documents to ensure efficient personnel document management and full compliance with legal regulations.
Documents can be stored in digital format, allowing them to be quickly located and conveniently managed within a digital system.
This way, your documentation becomes easily accessible at any time.
We provide assistance with obtaining a PESEL number, preparing the necessary documentation, and coordinating medical check-ups.
This helps ensure a smooth hiring process for foreign employees.
Occupational safety and hygiene training is coordinated with specialists to ensure that personnel documentation complies with labor law and safety requirements.
This ensures that all documentation is always compliant and ready for inspections.
Personnel files are prepared for labor inspections or migration authorities, ensuring that everything is organized and ready.
This provides peace of mind, knowing that inspections will proceed smoothly and without complications.
An employee file (electronic personnel file) must include hiring documents (employment contract), personal data forms, medical examinations, training records, leave requests, and documents related to employment changes and termination, in compliance with Polish labor law.
Employment Team Leader
Let's talk about your needs, so we can find a solution suitable for you.
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