VAT registration in Poland

To have your non-Polish company become a VAT payer in Poland, you need to submit an application to the Polish Tax Office along with your company documents, their translations, and relevant explanations about your activities. If the tax office approves your application, they will register you as a VAT payer and assign a Polish NIP code.

No, there is no need to visit Poland. The entire registration process is conducted remotely through your authorization.

VAT registration takes 1-2 weeks from the submission of documents to the tax office. This timeframe does not include the preparation, sending to Poland, and translation of necessary documents. If there are no additional obstacles, the whole process usually takes between 1.5 to 3 weeks.

• Company data extract from the local Companies Register (preferably an electronic certified extract)
• Company articles of association
• Company's VAT registration certificate (issued in the company's registration country)
• Sworn translations of the above documents (must be certified by a registered translator in Poland, we can provide this service for additional fee)

Translations from many languages can be organized by the Savesta team. The cost of translations depends on the volume of text in your documents, the language of the original documents, and the desired urgency. We can provide an accurate cost estimate when you send us all the necessary documents.

The NIP code is the Polish taxpayer identification number. NIP stands for "numer identyfikacji podatkowej" (tax identification number). All companies registered in Poland automatically receive a NIP code, but having a NIP code does not automatically mean that the company is an active VAT payer. The Polish VAT number consists of 10 digits, and EU VAT number has additional Polish country code "PL" before the digits. For example our NIP code is PL7010847517. You can check if a company is an active VAT payer using this guide.

Every foreign company registered in Poland as a VAT payer for transactions conducted in Poland must settle with the Polish Tax Office. VAT declarations have to be submitted by the 25th of the following month. VAT refunds are processed within 60 days from the submission of the declaration. VAT refunds are made only in Polish zlotys to a company bank account.

Prices for VAT accounting and declaration submission in Poland start from 190 euros net per month.

If you decide to cease operations in Poland, you can deregister by submitting the appropriate application to the Polish Tax Office. Of course we can help you with that.

You can check each company using a free government website, following this guide.